In line with changes in the business scene, an increasing number of companies are introducing web conferencing and video calls. It is not uncommon to sometimes talk about confidential matters. Conversations about customer information and a company's cash flow cannot be overheard by others.
Products that emphasize security meet four conditions. When discussing important topics, it is important to choose a product that meets these conditions.
Please read this if you are planning to introduce web conferencing or video calling, or if you are concerned about the security of those that have already been introduced.
Chat&Messenger is groupware that integrates business chat, web conferencing, file sharing, schedule management, document management, conference room reservation, and attendance management in an easy-to-use manner. Perfect security for businesses,Available for free!
The importance of security measures in web conferencing
Why are security measures important for web conferencing? If someone gains unauthorized access to video conferencing and web conferencing during a conversation, the videos and images displayed on the screen, as well as the content of the conversation, may be stolen. Therefore, security measures are important to prevent the contents of conversations from being leaked to outside parties.
Because of the high performance of modern videoconferencing and web conferencing, it is not uncommon to find file sharing capabilities. Files, texts, and images can be sent and received. Without security measures in place, there is no denying that important documents can be downloaded or viewed by third parties.
So, what kind of functions do web conferences with security measures have?
Is the data encrypted?
Web conferences with security measures have their data encrypted. In a web conference, video and audio, as well as images and text, are exchanged. If this data is not encrypted, it can be easily extracted by a third party.
If data is encrypted with AES, SSL, or other encryption methods, it ensures highly secure communications. Data encryption is a must for security measures.
Can device and communication restrictions be imposed?
Web conferencing that allows device authentication and connection IP address specification can also be said to have security measures. If it is a web conference where authentication is restricted, security measures will naturally be taken.
In rare cases, an employee who has left the company or an outside member of the company who was temporarily involved in a project is given access to the project even after he or she has left the company. This is very dangerous from a security standpoint. If communication restrictions could be placed on a per-device basis, this type of access restriction would cease to be given.
If you have the ability to specify a connecting IP address, you can set it up for the headquarters, branch offices, or only the homes of employees working remotely, etc. Check to see if device and communication restrictions can be placed.
Can security options be set?
Setting security options is important to prevent unauthorized access. If a password can be set for each meeting, a third party who does not know the password will not be able to access the system. Even if someone does gain access, if the password is changed at the next meeting, the likelihood of continued unauthorized access is greatly reduced.
Companies that have many meetings attended by outside members of the company or that have a high turnover of employees will feel more comfortable just having a security option. To prevent unauthorized access to videoconferencing and web conferencing, check to see if security options are available.
Consider implementing an on-premise model
Web conferencing is often implemented with cloud-based systems. However, if you are concerned about security measures, consider an on-premise system. Since the network is configured and operated in-house, you can conduct web conferencing in a secure environment. Building a conferencing system on your own servers is a bit of a hurdle, but if you value security above all else, it is well worth considering.
Security is important for web conferencing
We have introduced web conferencing with an emphasis on security. Web conferencing is an extremely convenient tool for communicating smoothly from a distance. However, security measures are essential.
If you want to take security measures, review the four points outlined in this article before implementing a product. Because video and web conferencing involve the exchange of important information, security should be a major consideration when choosing a product.