{"id":2615,"date":"2024-01-25T12:31:00","date_gmt":"2024-01-25T03:31:00","guid":{"rendered":"https:\/\/chat-messenger.com\/?p=2615"},"modified":"2024-09-27T10:44:06","modified_gmt":"2024-09-27T01:44:06","slug":"groupware_free","status":"publish","type":"post","link":"https:\/\/chat-messenger.com\/en\/blog\/groupware_free","title":{"rendered":"[Comparison table included] Thorough comparison of recommended groupware that can be used for free!"},"content":{"rendered":"

In today's business world, groupware is an essential tool for communication and improving work efficiency. In particular, groupware that is provided free of charge brings great benefits to small and medium-sized businesses and startups looking to operate their businesses efficiently while keeping costs down.<\/p>\n\n\n\n

In this article,A thorough comparison list of recommended groupware that you can continue to use for free, overview and functions of groupware, points of comparison, how to choose, advantages and disadvantages of introduction, and points to note.<\/span>We will provide you with detailed information.<\/p>\n\n\n\n

Deepen your understanding of groupware and create the software that suits your company.Free Groupware<\/strong>\u201dChoose your product.<\/span><\/p>\n\n\n\n

Free groupware comparison table<\/h2>\n\n\n\n

The following products areGroupware that can be used completely free of charge<\/span>It is.<\/p>\n\n\n

You can scroll <\/i><\/span><\/div>\n
product name<\/th>Main features<\/th>Paid version price
(Estimated monthly basis)<\/th>		Cloud<\/th>on
premise<\/th>		Android
iOS<\/th>		supported language<\/th><\/tr><\/thead>
Chat&
Messenger<\/a><\/td>		(Internet) chat
Web Conference
Schedule
Task Management
document management
Equipment reservation
attendance management<\/td>		On-premise
From 200 yen

Cloud
From 300 yen<\/td>		\u3007<\/td>\u3007<\/td>\u3007<\/td>Japanese (language)
English
Chinese<\/td><\/tr>
R-GROUP<\/a><\/td>Timeline
Schedule
BBS
Mail
Time-card
free calls<\/td>		No paid version<\/td>
\u3007
<\/td>		–<\/td>\u3007<\/td>Japanese (language)
English
Chinese<\/td><\/tr>
e-Broad office<\/a><\/span><\/td>Schedule
message memo
Time-card
To-do list
BBS
file sharing<\/td>		No paid version<\/td>\u3007<\/td>–<\/td>\u3007<\/td>Japanese (language)<\/td><\/tr>
Zoho Connect<\/a><\/td>(Internet) chat
vote
Group creation
Schedule
file sharing
voice call
video call<\/td>		starter
48 yen

enterprise<\/span>
120 yen

Ultimate<\/span>
360 yen
<\/td>		\u3007<\/td>–<\/td>\u3007<\/td>Japanese (language)
English
Chinese
16 other languages<\/td><\/tr>
Circle
square<\/a><\/td>		(Internet) chat
Schedule
BBS
album
file sharing<\/td>		light
770 yen\/month
basic
1,430 yen
Premium
1,980 yen<\/td>		\u3007<\/td>–<\/td>\u3007<\/td>Japanese English<\/td><\/tr>
GRIDY
Groupware<\/a><\/span><\/td>		Schedule
Equipment reservation
Mail
Time-card
To-do list
file sharing
Creating minutes<\/td>		Groupware
10,000 yen~\/month
Number of IDs: unlimited
Capacity: 10GB

SFA Standard
50,000 yen~\/month
Number of IDs: unlimited
Capacity: 5GB
<\/td>		\u3007<\/td>–<\/td>\u3007
*Paid version<\/td>		Japanese (language)<\/td><\/tr>
Stock<\/a><\/td>Note
file sharing
Mail
template
Permission settings<\/td>		Business
600 yen

enterprise<\/span>\u3000
1,200 yen<\/td>		\u3007<\/td>–<\/td>\u3007<\/td>Japanese (language)<\/td><\/tr>
enclo<\/a><\/td>(Internet) chat
Group creation
file sharing
free memo
Schedule<\/td>		My plan
350 yen

business
From 2,000 yen<\/td>		\u3007<\/td>–<\/td>\u3007<\/td>Japanese (language)
English<\/td><\/tr>
Lark<\/a><\/td>(Internet) chat
Mail
automatic translation
work space
file sharing
voice call
video conference<\/td>		Professional
1,420 yen

enterprise<\/span>
Inquiry required<\/td>		\u3007<\/td>–<\/td>\u3007<\/td>Japanese (language)
English
Chinese
13 other languages<\/td><\/tr>
Group
Session<\/a><\/td>		Schedule
BBS
Facility Reservations
file sharing
Task Management
survey<\/td>		byCloud Smart<\/span>
300 yen~

GroupSession<\/span>
Inquiry required<\/td>		\u3007<\/td>\u3007<\/td>\u3007<\/td>Japanese (language)<\/td><\/tr>
LINE WORKS<\/a><\/td>voice call
video call
screen sharing
BBS
calender (machine for flattening things)<\/td>		Standard
From 450 yen

advanced
800 yen~<\/td>		\u3007<\/td>–<\/td>\u3007<\/td>Japanese (language)
English
Chinese
Korean<\/td><\/tr>
Confluence<\/a><\/td>document management
template
document
collaborative editing<\/td>		Standard
From 790 yen

Premium
From 1,510 yen<\/td>		\u3007<\/td>\u3007<\/td>\u3007<\/td>Japanese (language)
English
Chinese
13 other languages<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Basic functions of groupware<\/h2>\n\n\n\n

Groupware is an essential tool for improving business efficiency and communication. These systems have a wide range of capabilities and are utilized in a variety of ways depending on an organization's needs. The main basic features of groupware are detailed below.<\/p>\n\n\n\n

Role as a communication tool<\/h4>\n\n\n\n

The most basic function of groupware is to facilitate communication within a team.chat tool<\/a>, email, forum,Web Conference<\/a> This makes it possible to share information and make decisions in real time. These tools increase transparency and speed communication between teams.<\/p>\n\n\n\n

Some email functions come bundled with a mail server, while others have a webmail function that can be used as a client on a browser.<\/p>\n\n\n\n

Additionally, internal social media functionality allows employees to share their expertise and interests within the company through their profile pages. Create groups and communities based on specific topics or projects to share and discuss related information. Internal social media has become a feature that strengthens connections between employees and facilitates knowledge sharing and collaboration.<\/p>\n\n\n\n

\"\"
Chat&Messenger groupware image<\/figcaption><\/figure>\n\n\n\n

Schedule management and task management<\/h4>\n\n\n\n

In groupware,Schedule Sharing<\/a> YataTask Management<\/a> Features make it easy to manage schedules for individuals and teams. This allows you to see work progress at a glance and plan to complete tasks on time.<\/p>\n\n\n\n

Depending on the product, there may also be a function for reserving conference rooms and equipment linked to schedules, or a function for automatically issuing URLs for web conferences.<\/p>\n\n\n

\t\t\t
\n\t\t\t\t
\n\t\t\t\t\tI also want to read it<\/span>\n\t\t\t\t\t
\"\"<\/figure><\/div>\t\t\t\t\t
\n\t\t\t\t\t\tEfficient schedule management techniques using groupware<\/a>\n\t\t\t\t\t\tIn the modern business environment, time management and team coordination are key to success. In this article, we will discuss efficient schedule management techniques using groupware and...<\/span>\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\n\n

File sharing and document management<\/h4>\n\n\n\n

File sharing and document management features are critical to ensuring team members have access to the information they need at any time. Streamline your work and ensure information security by providing document version control and a single point of access to information.<\/p>\n\n\n\n

Workflow Management<\/h4>\n\n\n\n

Workflow functionality enables automation and standardization of business processes. This simplifies things like approval processes and document routing, making operations more transparent and efficient.<\/p>\n\n\n

\t\t\t
\n\t\t\t\t
\n\t\t\t\t\tI also want to read it<\/span>\n\t\t\t\t\t
\"\"<\/figure><\/div>\t\t\t\t\t
\n\t\t\t\t\t\tWhat is the workflow system, the key to business improvement?<\/a>\n\t\t\t\t\t\tIn today's business world, streamlining business processes is essential for companies to remain competitive and grow. The problem many companies face is the ever-increasing complexity of business processes...<\/span>\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\n\n

Bulletin board and portal<\/h4>\n\n\n\n

The bulletin board feature provides a platform for sharing important announcements and information within your organization. Portal functionality, on the other hand, centralizes access to the information you need and provides users with a personalized experience.<\/p>\n\n\n\n

By centrally managing information such as company rules, office usage guides, document formats, etc., you can save time searching for information and improve work efficiency.<\/p>\n\n\n\n

attendance management<\/h4>\n\n\n\n

Attendance management improves the efficiency of human resources management by tracking employee working hours, vacation, and attendance status. Through this function, transparency of working hours is maintained, allowing for appropriate staffing and labor management.<\/p>\n\n\n

\t\t\t
\n\t\t\t\t
\n\t\t\t\t\tI also want to read it<\/span>\n\t\t\t\t\t
\"\"<\/figure><\/div>\t\t\t\t\t
\n\t\t\t\t\t\tWhat is attendance management? Features your company needs and points to consider when choosing them<\/a>\n\t\t\t\t\t\tIn today's business environment, time and attendance management plays an important role beyond simply recording attendance. In this article, we will explain the basic concept of attendance management and why it is important for business management.<\/span>\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\n\n

Groupware can be said to be a tool packed with functions to facilitate smooth communication within a company.<\/p>\n\n\n\n

What type of groupware?<\/h2>\n\n\n\n

Groupware products include products with various functions and features in addition to communication and information sharing. Here, we will explain each feature in detail.<\/p>\n\n\n\n

Groupware available for free<\/h3>\n\n\n\n

Free groupware is recommended for companies that want to keep costs down, startups with a small number of people, and small businesses. However, be aware that some free groupware products have limits on the number of users and capacity.<\/p>\n\n\n\n

Also, the functions are often limited compared to the paid version, so if you want to streamline your back office operations, please make sure that you have all the functions you need.<\/p>\n\n\n\n

Multifunctional groupware<\/h3>\n\n\n\n

Multifunctional groupware has a variety of functions such as web mail, chat, web conferencing, file sharing, time cards, schedule management, project progress management, and workflow.<\/p>\n\n\n\n

This allows you to obtain the information you need for your work just by opening the groupware, and smoothly perform everything from information confirmation to communication, work reports, approvals, and equipment reservations. Multifunctional groupware is recommended for companies that want to centrally manage information and improve business efficiency.<\/p>\n\n\n\n

Groupware suitable for small and medium-sized businesses<\/h3>\n\n\n\n

Many groupware for small and medium-sized businesses can be used by a small number of people, and there are also cloud-based products that can be used at low costs.<\/p>\n\n\n\n

Furthermore, some products offer free plans for up to a certain number of people, so they are especially recommended for small businesses that want to introduce them at a low cost. However, some products have an upper limit on the number of users, so it is necessary to take into account fluctuations in the number of employees when introducing the product.<\/p>\n\n\n

\t\t\t
\n\t\t\t\t
\n\t\t\t\t\tI also want to read it<\/span>\n\t\t\t\t\t
\"\"<\/figure><\/div>\t\t\t\t\t
\n\t\t\t\t\t\tGroupware that small and medium-sized businesses and startups should choose \u2013 Selection based on cost and functionality<\/a>\n\t\t\t\t\t\tFor small businesses and startups, effective communication and management of operations is the key to success. In this digital age, groupware plays an important role...<\/span>\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\n\n

Groupware suitable for large companies<\/h3>\n\n\n\n

Groupware suitable for large companies typically scales from thousands to tens of thousands of people.<\/p>\n\n\n\n

It is suitable for situations where there are many departments and positions and detailed management is required, such as information sharing between multiple locations and complex workflows unique to large companies. Depending on the product, in addition to log management, it is also possible to manage detailed access privileges, such as settings for applications and viewing documents.<\/p>\n\n\n\n

Furthermore, there are products that support multiple languages and time zones and are easy to use for overseas bases and foreign members. Many of our products are fully compatible with external systems, and they also feature the ability to smoothly integrate with existing systems.<\/p>\n\n\n\n

Groupware comparison points<\/h2>\n\n\n\n

Each groupware has different functions and features. Here are four points of comparison that will help you choose groupware that meets your company's needs.<\/p>\n\n\n\n

Is there a free plan?<\/h3>\n\n\n\n

The first point is whether or not there is a free plan. Groupware facilitates information sharing and communication, and can be expected to improve work efficiency. However, since groupware itself does not generate revenue, the general idea is to reduce costs as much as possible. Some groupware offers free plans or allows you to try it out for free for a certain period of time.<\/p>\n\n\n\n

It is important to check whether there is a free plan, not only to reduce costs, but also to see if it suits your company's needs.<\/p>\n\n\n\n

Availability of basic functions<\/h3>\n\n\n\n

It is also important that your company has the basic functions you need. Groupware has a wide variety of functions, so when comparing products, be sure to organize the purpose of use and required functions, and check whether they can meet your company's needs.<\/p>\n\n\n\n

However, if there are too many functions, the cost will be high, and there is a risk that you will not be able to fully utilize all of the functions. Carefully sort out the functions you need and those you don't, and choose the product that meets your company's needs.<\/p>\n\n\n\n

Is it applied to organizational policies such as on-premises and cloud?<\/h3>\n\n\n\n

Organizations that use personal or confidential information may not be able to use cloud-based groupware due to policy. In that case, please check whether it is on-premises. On the other hand, if you want to use it for telework or out-of-office business locations, you will choose cloud-type groupware.<\/p>\n\n\n

\t\t\t
\n\t\t\t\t
\n\t\t\t\t\tI also want to read it<\/span>\n\t\t\t\t\t
\"\"<\/figure><\/div>\t\t\t\t\t
\n\t\t\t\t\t\t[Complete Guide] Introducing on-premises groupware installation methods and recommended products<\/a>\n\t\t\t\t\t\tIn an increasingly digital business environment, efficient and secure communication is key to increasing productivity and competitiveness. Enhanced data security and privacy\u2026<\/span>\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\n\n

Additionally, large organizations have tens of thousands of people, so detailed access restriction settings and settings for each team or department are required. In that case, it would be a good idea to choose a system with flexible operation and advanced management functions.<\/p>\n\n\n\n

Presence of mobile functions and apps<\/h3>\n\n\n\n

Mobile functionality and the availability of apps are also points of comparison. If you use it often outside the company, it would be a good idea to choose a groupware that has a dedicated mobile app. Services that do not have dedicated apps can be used from a smartphone browser, but dedicated apps are more convenient, so we recommend products that support apps.<\/p>\n\n\n\n

Comparison of 12 recommended free groupware<\/h2>\n\n\n\n

Here we will introduce 12 recommended groupware that you can use for free. We have summarized product overviews, features, reviews, and reputations, so please use them as a reference when choosing a product.<\/p>\n\n\n\n

Chat&Messenger<\/h3>\n\n\n\n
\"\"
https:\/\/chat-messenger.com<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

Chat&Messenger is easy-to-use groupware that integrates necessary tools such as business chat, web conferencing, file sharing, schedule\/task management, and meeting room reservations.<\/p>\n\n\n\n

It is unique in that it integrates various groupware functions for highly real-time information sharing such as business chat and web conferencing. The service format is compatible with both on-premises and cloud, and has a track record of use by a wide range of organizations, including government agencies and large companies.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Chat&Messenger offers a free plan. You can access it with a browser or install the app on your smartphone and register as a user.<\/p>\n\n\n\n

Features available with free plan<\/strong>
\u30fbBusiness chat
\u30fbWeb conference, video call (*limitations apply)<\/strong>
\u30fbSchedule, task management<\/strong>
\u30fbFile sharing, document management (*limitations apply)
\u30fbMobile cooperation<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

\u25fe\ufe0fOn-premises 150 yen~\/month<\/strong>
\u30fbBusiness chat<\/strong>
interpoint (interword separation)Web conference, video call<\/strong>
interpoint (interword separation)Schedule, task management<\/strong>
\u30fbMobile cooperation<\/strong>
\u30fbFacility reservation<\/strong>
\u30fbUser management<\/strong>
interpoint (interword separation)attendance management<\/strong><\/p>\n\n\n\n

\u25fe\ufe0fCloud 300 yen~\/month<\/strong>
Full on-premise functionality available<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

There were many positive reviews regarding the ease of use of the chat and messenger functions.<\/p>\n\n\n\n

\n

\u201cYou can smoothly send large files that are difficult to send via email.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cEasy to understand notifications when messages arrive\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cConvenient to check read status and resend to offline users\u201d<\/p>\n<\/blockquote>\n\n\n\n

R-GROUP<\/h3>\n\n\n\n
\"\"
https:\/\/jp.r-group.com<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

R-GROUP is a completely free, cloud-based groupware that has been installed by over 2,000 companies in Japan.<\/p>\n\n\n\n

It has 12 functions to facilitate business communication such as schedules, time cards, shift charts, email, and chat.<\/p>\n\n\n\n

Since there is no limit to the number of users and it can be used for free, it is also recommended for companies implementing groupware for the first time.<\/p>\n\n\n\n

It can also be used on smartphones at no additional charge.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available with free plan<\/strong>
\u00b7Timeline<\/strong>
\u00b7schedule<\/strong>
\u30fbBulletin board<\/strong>
\u00b7Email<\/strong>
\u00b7Time-card<\/strong>
\u30fbStakeholders<\/strong>
\u30fbFree calls<\/strong>
\u30fbSettings (personal, affiliation, language, etc.)<\/strong>
\u30fbShift table<\/strong>
\u30fbFile sharing<\/strong>
\u30fbBusiness card management<\/strong>
\u00b7chat<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

No paid plan<\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

There were many reviews that were satisfied with the fact that it was free and had a lot of features.<\/p>\n\n\n\n

\n

\u201c100% can be used for free and has all the basic functions of groupware\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cYou can chat, bulletin board, and schedule management completely free of charge.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cRecommended for small and medium-sized businesses because it can be used for free with no expiration date or restrictions on number of people.\u201d<\/p>\n<\/blockquote>\n\n\n\n

e-Broad office<\/h3>\n\n\n\n
\"\"
https:\/\/gw.e-broad.jp<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

e-Broad Office is high-performance groupware that can be used free of charge.<\/p>\n\n\n\n

You can flexibly use the functions you need, such as schedules, message memos, time cards, to-do lists, bulletin boards, address books, company member lists, and employee confirmation.<\/p>\n\n\n\n

Schedule, message memo, to-do list, and address book are also mobile compatible, allowing you to use them smoothly even when you are on the go.<\/p>\n\n\n\n

The provider, E-Broad Communications Co., Ltd., has acquired the Privacy Mark and is reliable in terms of security.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available with free plan<\/strong>
\u00b7schedule<\/strong>
\u30fbMessage memo<\/strong>
\u00b7Time-card<\/strong>
\u30fbToDo list<\/strong>
\u30fbBulletin board<\/strong>
\u00b7Address book<\/strong>
\u30fbCompany member list<\/strong>
\u30fbConfirmation of enrollment<\/strong>
\u30fbFile sharing<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

No paid plan<\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

Couldn't find any reviews. (IT review, IT trend, X search not applicable)<\/p>\n\n\n\n

Zoho Connect<\/h3>\n\n\n\n
\"\"<\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

Zoho Connect is a social networking service for businesses that helps businesses share information and exchange ideas.<\/p>\n\n\n\n

From internal communications to employee surveys, file management, and team collaboration, it offers a wealth of features to help build a sense of unity in your organization.<\/p>\n\n\n\n

Features include centralizing knowledge through a knowledge base and streamlining team communication by creating groups based on common characteristics.<\/p>\n\n\n\n

Furthermore, it can smoothly integrate with a wide range of external services such as Google, Zoho, Outlook, and iCloud.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available in the free plan (*up to 5 users)<\/strong>
\u00b7feed<\/strong>
\u00b7vote<\/strong>
\u00b7chat<\/strong>
\u30fbCreate a group (3 groups)<\/strong>
\u30fbPersonal schedule<\/strong>
\u30fbFile storage (10GB)<\/strong>
\u30fbVoice call<\/strong>
\u30fbVideo call<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

\u25fe\ufe0fStarter 48 yen\/user\/month<\/strong>
All features of the free plan and below are available<\/strong>
\u30fbCreate groups (10 groups)<\/strong>
\u00b7Channel<\/strong>
\u00b7event<\/strong>
\u30fbFile storage (25GB)<\/strong>
\u30fbVideo conferencing (up to 4 users), etc.<\/strong><\/p>\n\n\n\n

\u25fe\ufe0fEnterprise 120 yen\/user\/month<\/strong>
Full functionality of Starter plus the following features available<\/strong>
\u00b7questionnaire<\/strong>
\u00b7analysis<\/strong>
\u30fbTranslation support<\/strong>
\u30fbFile storage (2GB x number of users)<\/strong>
\u30fbWorkflow<\/strong>
\u30fbExternal service application cooperation<\/strong>
\u30fbVideo conferencing (up to 8 users)<\/strong>
\u30fbScreen sharing during video conferencing, etc.<\/strong><\/p>\n\n\n\n

\u25fe\ufe0fUltimate 360 yen\/user\/month<\/strong>
Get all the features of Enterprise plus:<\/strong>
\u00b7Dashboard<\/strong>
\u30fbOrganization chart<\/strong>
\u30fbTeam schedule<\/strong>
\u30fbNetwork level permission settings<\/strong>
\u30fbWorkload view<\/strong>
\u30fbVideo conferencing (up to 16 users)<\/strong>
\u30fbVideo conference recording<\/strong>
\u30fbReserved posting, etc.<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

In the reviews, there were many opinions that highly praised the external network function.<\/p>\n\n\n\n

\n

\u201cInformation sharing between multiple companies is free\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cWe utilize external network functions as infrastructure for customer support, making remote support easier.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cExternal network function is useful for small community management\u201d<\/p>\n<\/blockquote>\n\n\n\n

circle square<\/h3>\n\n\n\n
\"\"
https:\/\/www.c-sqr.net<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

Circle Square is an app for managing teams, organizations, and communities that has been supported by over 620,000 users for over 20 years.<\/p>\n\n\n\n

Equipped with 18 useful functions, you can easily manage your schedule and attendance online.<\/p>\n\n\n\n

Furthermore, by using tools such as chat, bulletin boards, and surveys, it is possible to encourage active communication.<\/p>\n\n\n\n

Among these, the email function is particularly comprehensive and can be used as an alternative to a mailing list.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available with free plan<\/strong>
\u30fbSchedule (*Retention period 6 months)<\/strong>
\u30fbBulletin board (*Up to 100 records)<\/strong>
\u30fbAlbum (*Maximum 500 pieces)<\/strong>
\u30fbFolder (*capacity 300MB)<\/strong>
\u30fbChat messages (*retention period 6 months)<\/strong>
\u30fbEmail sending (*up to 300 emails\/month), etc.<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

\u25a0Light 770 yen\/group\/month<\/strong>
All features of the free plan and below are available<\/strong>
\u30fbSchedule (*Unlimited retention period)<\/strong>
\u30fbBulletin board (*Unlimited number of records)<\/strong>
\u30fbAlbum (*Maximum 10,000 pieces)<\/strong>
\u30fbFolder (*capacity 10GB)<\/strong>
\u30fbSend emails (unlimited)<\/strong>
\u30fbVideo attachment<\/strong><\/p>\n\n\n\n

\u25a0Basic 1,430 yen\/group\/month<\/strong>
Full functionality of the light and features below available<\/strong>
\u30fbGroup function<\/strong>
\u30fbAlbum (*Maximum 20,000 pieces)<\/strong>
\u30fbFolder (*capacity 20GB)<\/strong><\/p>\n\n\n\n

\u25a0Premium 1,980 yen\/group\/month<\/strong>
All basic functions and the following functions available<\/strong>
\u30fbPriority support<\/strong>
\u30fbData recovery (once a month)<\/strong>
\u30fbAttendance all at once<\/strong>
\u30fbAlbum (*Maximum 30,000 pieces)<\/strong>
\u30fbFolder (*Capacity 30GB)<\/strong>
\u30fbChat messages (*retention period 2 years)<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

In the reviews, there were many opinions that praised the ease of use and the fact that it was simple and easy to understand.<\/p>\n\n\n\n

\n

``The screen is intuitive and can be easily operated even without a manual.''<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cIt\u2019s very simple and easy to understand, so it can be used by a wide range of people.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cIt has a simple structure, so even first-time users can use it without any confusion.\u201d<\/p>\n<\/blockquote>\n\n\n\n

GRIDY groupware<\/h3>\n\n\n\n
\"\"
https:\/\/www.bluetec.co.jp\/knowledgesuite\/free\/<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

GRIDY Groupware is WEB groupware that enhances information sharing and communication within and outside the company.<\/p>\n\n\n\n

Equipped with 23 functions such as schedules, emails, time cards, and workflows, it can be expected to improve work efficiency, smoothly share information, and activate communication.<\/p>\n\n\n\n

There are no initial costs or monthly costs, the number of users is unlimited, and it is also possible to collaborate with external users beyond the company.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available with free plan<\/strong>
\u00b7schedule<\/strong>
\u30fbEquipment reservation<\/strong>
\u00b7group<\/strong>
\u00b7Email<\/strong>
\u00b7Address book<\/strong>
\u00b7Time-card<\/strong>
\u30fbToDo<\/strong>
\u30fbFile sharing<\/strong>
\u00b7minutes<\/strong>
\u30fbWorkflow etc.<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

Knowledge Suite Groupware 10,000 yen~\/month<\/strong>
\u30fbUnlimited number of IDs
\u30fbCapacity 10GB
\u30fbDedicated smartphone app (Android\/iOS)
\u30fbUser support support
\u30fbOperation by domestic data center
\u30fbSSL data encryption\/vulnerability response
Knowledge Suite SFA Standard 50,000 yen ~\/month<\/strong>
\u30fbKnowledge Suite groupware functions
\u30fbSFA sales support tools
\u30fbWeb form generation
\u30fbBusiness card digitization
\u30fbSales support email delivery engine<\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

In the reviews, there were many opinions regarding the use of schedule management and information sharing functions.<\/p>\n\n\n\n

\n

\u201cI no longer need to use a separate app to manage my work schedule.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cIt has become easier to share information and manage schedules, which used to be difficult to do verbally.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cYou can use IT to understand staff schedules, share information, make facility reservations, etc.\u201d<\/p>\n<\/blockquote>\n\n\n\n

Stock<\/h3>\n\n\n\n
\"\"
https:\/\/www.stock-app.info<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

Stock is the simplest groupware that anyone can start using.<\/p>\n\n\n\n

It is equipped with various functions such as messages, notes, task management, permission settings, etc., and some functions such as the note function can be used offline.<\/p>\n\n\n\n

Another feature is the ability to collaborate with external systems such as Slack, Chatwork, and Evernote, and the ability to collaborate not only within the company but also with external members.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available with free plan<\/strong>
\u30fbNotes (up to 20 notes)<\/strong>
\u30fbStorage (1GB)<\/strong>
\u00b7template<\/strong>
\u30fbAutomatic email forwarding<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

\u25a0Business 600 yen\/user\/month<\/strong>
All features of the free plan and below are available<\/strong>
\u30fbNotes (unlimited)<\/strong>
\u30fbStorage (10GB)<\/strong>
\u30fbBackup data retention<\/strong>
- Accidental deletion prevention function<\/strong>
\u30fbAuthority settings<\/strong>
\u30fbTwo-step authentication<\/strong><\/p>\n\n\n\n

\u25a0Enterprise 1,200 yen\/user\/month<\/strong>
All features of the Business plan are available, as well as the following features:<\/strong>
\u30fbStorage (20GB)<\/strong>
\u30fbUsage status report<\/strong>
\u00b7access log<\/strong>
\u30fbSingle sign-on<\/strong>
\u30fbIP address restriction<\/strong>
\u30fbSetting your department<\/strong>
\u30fbPriority support<\/strong>
\u30fbResponse by a dedicated support team<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

In the reviews, there were many opinions that highly praised the note function for summarizing information.<\/p>\n\n\n\n

\n

``The note function is really useful for summarizing information.''<\/p>\n<\/blockquote>\n\n\n\n

\n

``You can visualize all kinds of cases by writing all the cases in a notebook like a memo.''<\/p>\n<\/blockquote>\n\n\n\n

\n

``Notebooks are easy to use because you can not only decorate with fonts, but also include tables and lists.''<\/p>\n<\/blockquote>\n\n\n\n

enclo<\/h3>\n\n\n\n
\"\"
https:\/\/www.enclo.biz\/enclo\/<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

enclo is a cloud app that allows you to easily share file data, chats, notes, etc. in a group.<\/p>\n\n\n\n

With an easy-to-use UI and operability, anyone can easily collaborate both inside and outside the company.<\/p>\n\n\n\n

Features include a rich text memo function that also supports handwriting.<\/p>\n\n\n\n

Things that are difficult to convey through text alone can be conveyed in an easy-to-understand manner by using handwritten illustrations.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available with free plan<\/strong>
\u30fbGroup creation (*Maximum of 5 people per group, up to 5 groups)<\/strong>
\u00b7chat<\/strong>
\u30fbFile sharing<\/strong>
\u30fbFreehand memo<\/strong>
\u30fbSchedule sharing<\/strong>
\u30fbStorage 300MB\/person<\/strong>
\u30fbEmail support<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

\u25fe\ufe0fMy plan 350 yen\/month<\/strong>
All features of the free plan and below are available<\/strong>
\u30fbGroup creation (*Up to 10 people per group, up to 5 groups)<\/strong>
\u30fbStorage 1GB\/person<\/strong>
\u30fbEmail and phone support<\/strong>
\u30fbPurchase additional storage<\/strong><\/p>\n\n\n\n

\u25fe\ufe0fBusiness plan 2,000 yen ~\/month<\/strong>
You can use all the features of My Plan and the following features.<\/strong>
\u30fbGroup creation (* Group number, unlimited number of groups)<\/strong>
\u30fbStorage 10GB\/company<\/strong>
\u30fbBusiness account<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

Reviews included opinions about file sharing and chat features.<\/p>\n\n\n\n

\n

\u201cYou can use the chat function at an affordable price\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

"Can send large files accurately"<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cWorking from home has become smoother by using chat file attachments.\u201d<\/p>\n<\/blockquote>\n\n\n\n

Lark<\/h3>\n\n\n\n
\"\"
https:\/\/www.larksuite.com\/ja_jp<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

Lark is a DX tool that has all the apps you need in the field, including chat, email, calendar, video conferencing, documents, workflow, and back office functions.<\/p>\n\n\n\n

It is also equipped with an automatic translation function that supports multiple languages, allowing for smooth global communication, which can be expected to reduce costs and improve productivity.<\/p>\n\n\n\n

In addition, since you can receive careful implementation support from digital consultants, you can easily implement it even if you do not have a dedicated IT department.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available with free plan<\/strong>
\u30fbChat (*Maximum of 50 people per chat group)<\/strong>
\u00b7Email<\/strong>
\u30fbDocument app<\/strong>
\u30fbAutomatic translation<\/strong>
\u30fbWiki workspace (*10 workspaces)<\/strong>
\u30fbShared storage (*up to 100GB)<\/strong>
\u30fbVoice call\/Video conference (*Up to 50 people, 60 minutes)<\/strong>
\u00b7schedule<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

\u25a0Pro 1,420 yen\/user\/month<\/strong>
All features of the free plan and below are available<\/strong>
\u30fbChat (*Maximum of 500 people per chat group)<\/strong>
\u30fbAdvanced permission settings<\/strong>
\u30fbWiki workspace (*unlimited)<\/strong>
\u30fbShared storage (*up to 1TB)<\/strong>
\u30fbVoice calls\/video conferences (*up to 500 people, up to 24 hours)<\/strong>
\u30fbExclusive digital consultant<\/strong><\/p>\n\n\n\n

\u25a0Enterprise<\/strong>
Get all the features of Pro plus:<\/strong>
\u30fbInternal control audit function, watermark setting<\/strong>
\u30fbAdvanced data loss prevention (DLP)<\/strong>
\u30fbSingle sign-on (SSO)<\/strong>
\u30fbSupports simultaneous interpretation channel<\/strong>
\u30fbUnlimited email storage<\/strong>
\u30fbShared storage (*up to 10TB)<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

In the reviews, there were many opinions about using multiple communication methods.<\/p>\n\n\n\n

\n

``Chat conversations can be connected to video calls with the touch of a button.''<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cCompanies that have introduced the system can easily connect with each other using the chat function.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

``The chat feature allows you to create groups, which is useful for project management.''<\/p>\n<\/blockquote>\n\n\n\n

GroupSession<\/h3>\n\n\n\n
\"\"
https:\/\/groupsession.jp<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

GroupSession is groupware that can be started for free and with an unlimited number of users. All basic functions such as schedule management, bulletin board, and information sharing can be used for free.<\/p>\n\n\n\n

You can start using the cloud version of the system for as little as 300 yen per month, so it is a service with excellent cost performance. This service is recommended for those considering low-cost implementation.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available for free
\u30fbSchedule management<\/strong>
<\/strong>\u30fbBulletin board<\/strong>
<\/strong>\u30fbFacility reservation<\/strong>
<\/strong>\u30fbFile sharing<\/strong>
<\/strong>\u30fbRingi etc.<\/strong><\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

byCloud Smart Plan 1 user 300 yen\/month<\/strong>
\u30fbSupports 5 to 300 users<\/strong><\/p>\n\n\n\n

GroupSession ZION 1 user 853 yen\/month<\/strong>
\u30fbSupport for 100~10,000 users or more
\u30fbAdvanced security functions, etc.<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

Many reviews said that it was multi-functional and good value for money.<\/p>\n\n\n\n

\n

``Groupware that can be used for free, but has sufficient functionality.<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cYou can use the same functions as famous groupware, but at a lower cost.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cI felt that the cloud version of the dedicated server had the best cost performance.\u201d<\/p>\n<\/blockquote>\n\n\n\n

LINE WORKS<\/h3>\n\n\n\n
\"\"
https:\/\/line.worksmobile.com\/jp\/<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

LINE WORKS is groupware that can be used with ease of use similar to LINE. You can use it from the day you install it, and you can communicate using the chat and stamps you are familiar with on LINE.<\/p>\n\n\n\n

It has the No. 1 share in paid business chat in 2022, and as of January 2023, more than 430,000 companies have adopted it. It is used in a variety of industries, including retail, hairdressing, logistics, construction, real estate, and medical\/nursing care, so it can be introduced smoothly.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

Features available with free plan<\/strong>
\u30fbVoice call
\u30fbVideo call
\u30fbScreen sharing (up to 4 people for up to 60 minutes)
\u30fbBasic functions such as talk, bulletin board, and calendar functions
\u30fbAdministrator function (*limited)<\/strong><\/p>\n\n\n\n

LINE WORKS has a free plan, which you can use by subscribing to the free plan.<\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

Standard plan 450 yen\/month<\/strong>
<\/strong>\u30fbUnlimited number of users<\/strong>
<\/strong>\u30fbStorage 1TB<\/strong>
<\/strong>\u30fbAudio\/video calling\/screen sharing (up to 200 people)<\/strong>
<\/strong>\u30fbUnlimited administrator functions<\/strong>
<\/strong>\u30fbCustomer support<\/strong><\/p>\n\n\n\n

Advanced plan 800 yen\/month
All features of the standard plan and the following features are available
\u30fbStorage 100TB
\u30fbDrive
\u00b7Email<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

In reviews, many people said that because LINE is a well-known tool, it is easy for many people to use.<\/p>\n\n\n\n

\n

\u201cSince there are many LINE users in their private lives, penetration after introduction is smooth.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cSince it is a business version of LINE, everything from introduction to use was smooth as it was already known.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cThe service is friendly and easy to understand, so even people with low IT literacy can use it.\u201d<\/p>\n<\/blockquote>\n\n\n\n

Confluence<\/h3>\n\n\n\n
\"\"
https:\/\/www.atlassian.com\/ja\/software\/confluence<\/figcaption><\/figure>\n\n\n\n

Product overview and features<\/h4>\n\n\n\n

Confluence is a tool that lets you build and organize your work virtually from anywhere. Used by over 75,000 users, it is widely used all over the world.<\/p>\n\n\n\n

It also has a free plan, so you can use it for free.<\/p>\n\n\n\n

However, since the head office is an overseas tool based in Australia, the Japanese on the homepage may be difficult to read in some parts, and there may be some problems with the usability.<\/p>\n\n\n\n

How to use it for free<\/h4>\n\n\n\n

The free plan allows up to 10 users.<\/p>\n\n\n\n

What you can do with the paid plan<\/h4>\n\n\n\n

standard plan<\/strong>
<\/strong>790 yen\/month<\/strong>
<\/strong>\u30fbAvailable for 1 to 100 users<\/strong>
<\/strong>\u30fbIn addition to the free plan, spaces, page permissions, and insights are available<\/strong><\/p>\n\n\n\n

Premium plan
1,510 yen\/month<\/strong>
\u30fbAvailable for 1 to 100 users
\u30fbAnalysis functions etc. are available in addition to standard<\/strong><\/p>\n\n\n\n

Reviews and reputation<\/h4>\n\n\n\n

In the word-of-mouth reviews, we found many opinions about using it as a knowledge base.<\/p>\n\n\n\n

\n

``You can consolidate internal knowledge by item and organize information.''<\/p>\n<\/blockquote>\n\n\n\n

\n

\u201cIn-house information is consolidated in one place, so you can access the information you need even when working remotely.\u201d<\/p>\n<\/blockquote>\n\n\n\n

\n

"It's being used like a large-scale, internally shared portal."<\/p>\n<\/blockquote>\n\n\n\n

What are the points when introducing groupware?<\/h2>\n\n\n\n

Here, we will explain the points to consider when introducing groupware. There are six points below.<\/p>\n\n\n\n